About Institutional Repositories

An institutional repository (IR) is a digital collection of the intellectual and creative products of a college or university. It provides a venue for locating and promoting those materials, and creates a means for their long-term digital preservation. An institutional repository can contain virtually any document or file type, including research publications, unpublished works, undergraduate theses, campus publications (including undergraduate research journals or literary magazines), historic or archival materials, audio/video, or research data. The Library uses Berkeley Electronic Press (bepress) Digital Commons software that also allows creating new peer-reviewed publications, enhanced faculty profiles, and an Expert Gallery.

An institutional repository provides a meaningful indicator of an institution’s quality, and increases its visibility, prestige, and public value. It displays the breadth of scholarship produced at an institution - everything from faculty papers, student scholarship, and annual reports to open-access journals, conference proceedings, and monographs. It collects, preserves, promotes, and provides access to the scholarly and intellectual output of the institution—and makes it highly discoverable in Google, Google Scholar, and other search engines.

IRs are an excellent vehicle for working papers or copies of published articles and conference papers. Presentations, senior theses, and other works not published elsewhere can also be published in the IR.

To learn more about Institutional Repositories, please visit our IR research page.

What is "Carroll Scholars"

"Carroll Scholars" creates:

  • A central, easily discoverable place for faculty, students, and departments to showcase, reference and distribute their work
  • A repository for all scholarship produced by members of the college community
  • A means for long term digital preservation of material
  • A digital archives for historic and college-related material
  • A platform for creating and managing new faculty and student publications
  • A gallery for faculty experts and their areas of expertise that can be searched by students, media contacts and potential collaborators

Where is the Carroll Scholars institutional repository located?

Carroll Scholars can be found at https://scholars.carroll.edu/">scholars.carroll.edu

How does Carroll Scholars help Carroll College?

As a showcase of institutional programs and research output, the Carroll Scholars institutional repository will also be used to more effectively demonstrate Carroll programs and experiences (“show” rather than “tell”), and increase Carroll’s and your department’s overall competitiveness and attractiveness to prospective students and parents (and other groups such as granting organizations).

Our goals include making a clearer and richer index of the undergraduate research climate at Carroll College, and creating a body of material that can be used by individual departments to better demonstrate their value and impact. We would also like to make this material available for admissions, marketing, and administrators to be used in illustrating the nature of the undergraduate research experience and outcomes at Carroll College to prospective students and parents, and to the community at large.

What does “Carroll Scholars” Contain?

Articles, grey literature, technical reports, theses, presentations, posters, media, images, data, books / book chapters, book reviews, undergraduate research, creative works, administrative records, campus publications, special and archival collections.

How do I contribute materials to “Carroll Scholars”?

To submit your data or publication to “Carroll Scholars” contact the repository manager, Terence Kratz (tkratz@carroll.edu), who will direct you through the submission process.

Who Can Contribute to [Carroll IR?]

Any member of the Carroll College community may contribute to “Carroll Scholars”. The work must be sponsored or produced by a Carroll College faculty or staff member, student, organization, or department of Carroll College.

The work must be scholarly, research-oriented, creative, or related to the institution.

The author must own or retain the copyright to the entire work, or else permission must be obtained from the copyright holder or publisher to upload the work to “Carroll Scholars”. The author must sign a permission form / accept a click through agreement for the work to be included in “Carroll Scholars”.

“Carroll Scholars” will also accept materials from researchers and collaborators who are not affiliated with Carroll College that are produced in conjunction with Carroll events and activities, such as conferences, lecture series, or published materials. Each author or contributor must agree to submission.

What are the benefits of depositing my research or scholarly materials into “Carroll Scholars”?

  • Impact. Authors who deposit their material in “Carroll Scholars” will achieve increased impact and greater exposure. Due to broader availability, scholarship available through open access is more frequently downloaded and cited than material that is available only via paid subscription. Increased visibility and use of open access scholarship increases impact, as demonstrated by increased citations and download statistics available in “Carroll Scholars”.
  • Universal access. Everything in “Carroll Scholars” is freely available to anyone in the world with a web browser and an Internet connection. There are no fees to access your work.
  • A small number of items are restricted to the Carroll community at the request of the author. If you are interested in viewing a restricted item, please contact our repository manager, Terence Kratz, who will attempt to put you in direct contact with the author.
  • Easier information discovery. The full text of your work and its metadata is searchable, making it discoverable through Google, Google Scholar, other large search engines and library search tools.
  • Persistent access. You will receive a persistent URL for your work that won’t break or disappear. You can paste this URL into any document, resume, vita or webpage with confidence that it will work in the future.
  • Long-term preservation. The Carroll College Library is committed to maintaining and preserving content and associated metadata stored within “Carroll Scholars”.
  • Highlight research. “Carroll Scholars” provides a showcase for your department’s research and scholarship. You can point to your department’s scholarship to attract scholars, researchers and funding.
  • Create an easily identifiable corpus of Carroll research and scholarship. “Carroll Scholars” captures the intellectual capital of Carroll College in one place.

What materials can be contributed to “Carroll Scholars”?

Any digital materials that meet the contributor and copyright guidelines (as described on this page) can be submitted to the repository. For published works where deposit is not permitted under the terms of a publisher agreement, abstracts and citations are also accepted. Most file formats will be accepted. Some formats may require preservation and migration which will be handled by the repository manager (see “what file formats are supported” below). If you notice a file type that is no longer viewable, please inform the repository manager.

Research Data

In addition to meeting the above submission guidelines, all data deposited in “Carroll Scholars” must be a finished product. “Carroll Scholars” can restrict or provide embargoes on data, either until associated research is published, or for a period of time ranging from 1-5 years to perpetuity. “Carroll Scholars” can make data publicly available, or restrict data to the Carroll College community or to certain individuals or departments. If you believe your data must be embargoed for more than 5 years or restricted for any reason, please contact the repository manager.

What File Formats Are Supported?

“Carroll Scholars” will accept any format. However, to assist in preservation, the following file formats are recommended:



Audio: AIFF, MP3 "unprotected" (DRM-free), AAC, WAV

Video: MPEG, QuickTime

Data: XML, Comma-separated values, delimited, XLS / XSLX

Removing a Work from “Carroll Scholars”

“Carroll Scholars” is intended as a permanent repository. Once deposited, works may not be removed by request unless there are legal requirements to do so, such as a notice of copyright infringement, academic dishonesty, or failure to submit to an institutional review board (IRB). Nevertheless, the Carroll College Library reserves the right to remove any work from “Carroll Scholars” for any reason.

Once an item is deposited, a citation to the item will remain in “Carroll Scholars” in perpetuity. If a file must be removed by the “Carroll Scholars” staff, it will attempt to notify the author provided that up to date and accurate contact information has been given by the author to the repository manager. If a contributor leaves Carroll College, the material will remain in “Carroll Scholars”; upon request, updated contact information will be added to the repository. If Carroll receives a legal request from someone other than the author to withdraw an item, the Library will first embargo access to the item before making a final determination.

Author Rights & Agreements

The non-exclusive “Carroll Scholars” Distribution License allows the Carroll College Library to reproduce, translate and distribute your work worldwide in print and electronic format and in any current or future medium. The Distribution License in no way affects your copyright as the author of the work.

Authors grant Carroll College perpetual non-exclusive right to reproduce, copy, and distribute their work at the time of deposit.

Authors agree to provide proof that they hold the copyright to the work or have permission from the copyright holder to upload the work to “Carroll Scholars”.

Terms of Use

Users of “Carroll Scholars” may download material for non-profit, educational, and research purposes.

Materials may not be used, copied, distributed, re-uploaded, or altered for commercial purposes. All authors and creators retain copyright to the work(s) and provision of this material to users of the repository does not reduce, limit or waive the copyright status of any image, file, or document.

Any uses of material beyond what is considered fair use under the copyright law of the United States require written permission from the copyright holder. Users may download, print and save materials for personal use, but re-publishing, re-posting, or redistribution of the materials without permission is strictly prohibited.